Using the Recipe Audit in Hashio

Created by Kylah Brown, Modified on Mon, 27 Apr at 1:39 PM by Kylah Brown

Inventory Guide

Using the Recipe Audit

Before you begin:  The Recipe Audit helps you find non-cannabis items that are not being used in any recipe, cannabis products that are missing a recipe, and a full cost breakdown of all recipes. It is a single place to review and clean up your recipe data.

What is the Recipe Audit?

The Recipe Audit is a tool that gives you a complete view of how your products and recipes are connected. It is most useful when you want to confirm that the items you purchase are actually being used as ingredients, find cannabis products that still need a recipe, or review recipe costs across your operation.

The audit is organized into three tabs — Consumables, Recipes, and Recipe Costs. Each tab answers a different question about your recipe setup.


How to Access the Recipe Audit

Step 1  Open the Recipe Audit from the Products page
  1. From the sidebar menu, click Production, then click Products.
  2. In the top-right corner of the Products page, click the three-dot (more actions) menu.
  3. Select Recipe Audit.
  4. The Recipe Audit page opens with three tabs at the top: Consumables, Recipes, and Recipe Costs.

To leave the audit at any time, click Back to Products in the top right.


The Consumables Tab

The Consumables tab lists non-cannabis products that are not currently being used as an ingredient in any recipe. This is the best place to start if you want to confirm that the supplies and materials you buy are actually tied to production.

From this tab you can review your unused items, open a product, add selected items to an existing recipe, or build a brand new recipe.

Step 1  Review your unused consumables
  1. Click the Consumables tab at the top of the Recipe Audit page.
  2. Review the list. Each row shows the Product name, SKU, Category, Cost, and current Inventory.
  3. Use the column headers to sort by name, SKU, category, cost, or inventory count.
  4. Use the search bar on the right to quickly find a specific product.
  5. To see every consumable in your system (not just unused ones), toggle on Show all consumables at the top right of the list. Toggle it off again to return to the unused-only view.

The number in the tab label (for example, Consumables 657) shows the total count of unused items.

Step 2  Open a product to view its details
  1. On any row in the list, click view on the right.
  2. The product page for that item opens. Review or edit the product information as needed.
  3. Use your browser back button to return to the audit.
Step 3  Add selected consumables to an existing recipe
  1. Use the checkboxes on the left of each row to select the items you want to add to a recipe.
  2. In the action bar at the top of the list, click + Add to Recipe.
  3. In the Add to Existing Recipe window, choose a Recipe Type: Product Recipe or Workflow Recipe.
  4. In the Target Product field, search for and select the recipe you want to add to.
  5. Click Add to Product Recipe (or Add to Workflow Recipe) to attach the ingredients.

The action bar shows how many items you have selected, for example “3 selected”.

Step 4  Create a new recipe from selected consumables
  1. Use the checkboxes on the left of each row to select the items you want to include as ingredients.
  2. In the action bar at the top of the list, click Create New Recipe.
  3. In the Create New Recipe window, choose a Recipe Type:
    • Product Recipe attaches the recipe directly to one specific product. Use this when the recipe will only be used for that product.
    • Workflow Recipe is a standalone recipe that can be shared across multiple products. Use this when the same recipe will be reused.
  4. If you chose Product Recipe, search for and select the Target Product.
  5. If you chose Workflow Recipe, enter a Recipe Name (for example, Gummy Bear Mix or Vape Cart Fill).
  6. In Units Produced, enter how many units one batch of this recipe produces.
  7. Add an optional Description.
  8. Review each ingredient. Enter the correct Quantity for each row. Unit Cost and Line Cost update automatically.
  9. Remove an ingredient by clicking the x on the right of its row.
  10. Check the Total Recipe Cost and Cost Per Unit at the bottom of the window.
  11. When everything looks correct, click Create Product Recipe (or Create Workflow Recipe) to save.

If you are unsure which type to choose, start with Product Recipe — it is the most common.


The Recipes Tab

The Recipes tab shows cannabis products that are missing recipe ingredients. A product appears here when it has neither a product recipe nor a workflow recipe attached. Use this tab to spot the items that still need to be set up and add a recipe directly from the list.

Step 1  Review products that are missing a recipe
  1. Click the Recipes tab at the top of the Recipe Audit page.
  2. The list is titled Missing Recipe Ingredients. Each row shows the Product name, SKU, Category, Workflow, and Vendor.
  3. Use the Name search bar to find a specific product.
  4. Click Filters to narrow the list by category, vendor, or other options.

The orange badge next to Missing Recipe Ingredients shows the total number of products that still need a recipe.

Step 2  Add a recipe to a product
  1. Find the product you want to set up.
  2. In the Actions column, click + Add Recipe. The Recipe window opens with the product name at the top.
  3. In the Units Produced field, enter how many finished units one batch of this recipe produces.
  4. Add an optional Description to explain what this recipe is for.
  5. Under Ingredients, click Add Ingredient and select each item used in the recipe.
  6. Enter the quantity of each ingredient.
  7. Review the Total Recipe Cost and Cost Per Unit at the bottom of the window.
  8. Click Save to attach the recipe to the product.

Once saved, the product is removed from the Missing Recipe Ingredients list.


The Recipe Costs Tab

The Recipe Costs tab gives you a full cost breakdown for every product that has a recipe configured. Use this tab to review what each recipe costs to produce and to compare that cost to the product price.

Step 1  Review your recipe cost breakdown
  1. Click the Recipe Costs tab at the top of the Recipe Audit page.
  2. Each row shows the Product, Category, Source (Product or Workflow recipe), number of Ingredients, Recipe Cost, Units Produced, Recipe Unit Cost, Product Price (Product Sales Price), and the Difference between cost and price. Click any column header to sort.
  3. Use the All Sources filter to view only product recipes or only workflow recipes.
  4. Use the search bar to jump to a specific product.

A negative number in the Difference column (shown in red) means the recipe cost is higher than the current product sales price.

Tip:  Recipes are a starting point, not a lock. When you create a batch, you can still choose a different recipe or adjust the Bill of Materials on the fly. This lets you stay flexible while keeping your standard recipes clean.

Working through the Recipe Audit regularly keeps your inventory and production data connected. A few minutes here can surface items that need attention before they cause issues in reporting or purchasing.


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